Converting to a New Perioperative Information System?

During the past few years we have seen organizations shift from selecting “best in breed” perioperative information systems to selecting enterprise wide solutions that can best meet the needs of the entire organization regardless of its perioperative information system functionality.

Best in Breed

Stand-alone information
systems selected by individual
departments to best meet
departments' unique needs.
May or may not be interfaced
with other hospital systems.
  Hospital or health
system wide information
system selected by the
organization to best
meet organization-wide
needs and goals.

This change in IT strategy can be overwhelming to the perioperative department where there are so many competing priorities, and particularly when the perception (and perhaps reality) is that certain functionality will be lost in the conversion to the enterprise system, as some enterprise-wide systems have historically been perceived as being less robust than the department-specific systems.

Where to Start?

So, what is the best way to approach a system conversion? We recommend that you
first take the time to establish a Project Plan. This is a critical step in the data
conversion process that serves to:

  • Define the project governance structure.
  • Assess the current workflows and data flows.
  • Outline the project timeline and resource requirements.
  • Identify project risks and dependancies.

How Can We Help?

To ensure a smooth transition from one system to another, a conversion requires experienced team members who know how to get all the moving parts to meet at the right time so that the data flows correctly and that the staff has the support that they need during this transition period.

Through partnership, we provide the guidance and experience needed to meet your unique technical and process needs throughout the system conversion to ensure the optimal use of the new system.

We will work collaboratively with you and your vendor(s) to:

  • Establish the project plan;
  • Facilitate and/or manage the system implementation;
  • Conduct workflow analyses;
  • Develop design documents;
  • Draft initial test and system cut-over plans;
  • Provide additional resources needed during build, training and go-live activities;
  • Conduct clinical acceptance testing;
  • Support go-live; and/or
  • Maintain the legacy system during the planning and transition.

Coratek has had experience with a wide variety of perioperative information systems and a broad range of clients. We welcome the opportunity to speak with you about your needs.
Please contact us for more info.